Summit Exercises and Training LLC SummitET is a veteran-owned small business specializing in planning, training, exercises, and technical consulting for public and government clientele in all-hazards preparedness.

We are seeking a motivated and detail-oriented Administrative Assistant to join our team part-time at our Saint Petersburg, FL, office with the potential for hybrid work hours.

Job Description

As a Part-Time Administrative Assistant, you will play a crucial role in supporting the executive team with various administrative tasks. Your responsibilities may include but are not limited to the following:

• Managing correspondence: Handle incoming and outgoing communications, including emails, phone calls, mail, and packages.
• Scheduling: Assist in scheduling meetings, appointments, and events, ensuring all logistics are in place.
• Office support: Provide general office support, including making bank deposits, ordering supplies, managing office equipment and systems, and maintaining a clean and organized workspace.
• IT support and equipment management: Assist our IT department with ordering and shipping logistics for technology equipment and manage the inventory and maintenance of the technology in the office.
• Expense reporting: Prepare, review, and submit expense reports for the executive team, ensuring all expenses are accurately documented and comply with company policies. This includes tracking receipts, reconciling expenses, and following up on discrepancies.
• Reporting and presentation support: Assist in the preparation of reports and presentations, ensuring they are accurate and professionally formatted.
• Document management: Organize and maintain electronic and paper files, ensuring documents are easily accessible.
• Data entry: Accurately input and update data in our systems and databases.
• Trade show and conference administrative support: Assist our Marketing department with booth shipments, equipment management, and inventory in the office.
• Other duties as assigned: Perform additional tasks and projects as needed to support the team and company operations.

Qualifications

• Experience: At a minimum, 3-5 years of experience in an administrative role is required. Experience with C-level executive support is highly preferred.
• Skills: Proficient in Microsoft Office Suite Word, Excel, PowerPoint, Outlook and other relevant software. Experience with expense report software preferred.
• Communication: Excellent verbal and written communication skills.
• Organization: Strong organizational skills with the ability to multitask and prioritize effectively.
• Attention to detail: High level of accuracy and attention to detail with the ability to handle sensitive information in a confidential manner.
• Interpersonal skills: Ability to work well with others and provide excellent customer service.

Benefits

• Competitive hourly wage
• Flexible working hours
• Opportunity to work in a supportive and collaborative environment
• 401k matching

Summit Exercises and Training is an equal opportunity, drug-free employer committed to diversity in the workplace. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

SummitET is an Equal Opportunity Employer/Veteran/Disability and participates in E-Verify.